Efficient scheduling and seamless collaboration are the cornerstones of a well-organized life. With a myriad of shared calendar apps available, the challenge lies in finding the one that aligns perfectly with your needs.

Join us as we explore 12 of the finest shared calendar apps, all of which have the potential to transform the way you manage your time and engagements.

Effortless Scheduling: 12 Best Shared Calendar Apps

1. GroupCal

GroupCal is a versatile shared calendar app designed for both individual and business use. It simplifies calendar sharing with groups, families, customers, or any community. The app stands out for its ease of inviting members to shared calendars, either through a link or directly using phone numbers from your contact list.

Main Features:

• Easy creation of multiple shared calendars for different groups and purposes.
• Simple invitation process using phone numbers or links.
• Real-time notifications and updates for shared calendar events.
• Integration with existing calendars like Apple Calendar, Google Calendar, and Outlook.
• Public calendar option for businesses and communities.
• Color-coded calendars and customization options.
• Advanced calendar permissions for managing member roles and access.

Pros and Cons:

• Pros: User-friendly, integrates with existing calendars, real-time updates, public calendar option.
• Cons: Some advanced features require a Pro subscription.

Best for: Individuals and businesses looking for an easy-to-use shared calendar app with flexible options for various group types.

Pricing:

• Free with in-app purchases; Pro subscription at $7.99, Business plan at $24.99.

2. TimeTree

TimeTree is a shared calendar app designed to keep family, friends, and teams connected. It’s ideal for managing shared schedules, events, and tasks. The app’s focus on collaboration and ease of use makes it a popular choice for coordinating group activities.

Main Features:

• Shared calendar for planning events with family, friends, or teams.
• Separate calendars for different groups or purposes.
• Messaging feature for each event or day.
• Sync with other calendars to view all schedules in one place.
• Widget for quick access to upcoming events.
• Works across different platforms and devices.

Pros and Cons:

• Pros: Easy to use, great for group coordination, cross-platform compatibility.
• Cons: May lack some advanced business features.

Best for: Families, friends, and small teams needing a simple and collaborative way to manage shared schedules and events.

Pricing:

• Free.

3. FamCal

FamCal is a shared family calendar app designed to bring family members closer by organizing schedules and events. It’s tailored for families, offering features like color-coded calendars, reminders, and a shared shopping list.

Main Features:

• Shared family calendar with color-coding for each member.
• Reminders for family events and activities.
• Shared shopping list and to-do list.
• Sync with other calendar apps.
• Easy event and task creation.

Pros and Cons:

• Pros: Specifically designed for families, user-friendly, shared lists feature.
• Cons: Focused mainly on family use, may not suit business or team needs.

Best for: Families looking for an organized way to manage schedules, tasks, and shopping lists together.

Pricing:

• Free with in-app purchases.

4. OurCal

OurCal is a privacy-first shared calendar app designed for couples, families, and friends. It emphasizes secure scheduling with certified end-to-end encryption, making it ideal for those who value privacy in their shared planning.

Main Features:

• End-to-end encryption for privacy.
• Shared events, tasks, and plans with family members.
• Special features for couples to organize dates and tasks.
• Group scheduling for friends, housemates, or teams.
• Unlimited shared calendars for different purposes.
• Reminders and notifications for events and messages.
• Secure messaging for organized chats about plans.

Pros and Cons:

• Pros: Strong focus on privacy, versatile for various group types, user-friendly.
• Cons: May lack some advanced business scheduling features.

Best for: Families, couples, and groups looking for a secure and private way to organize their schedules.

Pricing:

• Free.

5. Cupla

Cupla is a relationship management app specifically designed for couples. It helps manage shared schedules, to-dos, and reminders, making it perfect for busy couples looking to reduce stress and friction in their relationship.

Main Features:

• Shared calendar for couples.
• To-do lists and reminders.
• Grocery lists and chore planning.
• Date night planning with reminders.
• Syncs with Google, Outlook, and Apple calendars.
• Private and secure with options for sharing event details.

Pros and Cons:

• Pros: Tailored for couples, integrates with other calendars, includes grocery and to-do lists.
• Cons: Focused only on couples, may not suit broader group needs.

Best for: Couples seeking an app to better manage their shared life and schedules.

Pricing:

• Free with in-app purchases; Monthly $4.99, Yearly $34.99.

6. Raft

Raft is a shared calendar app designed for couples and close friends. It focuses on making planning fun and encourages spending more time together. The app is known for its beautiful design and user-friendly interface.

Main Features:

• Personal calendar that connects with loved ones.
• See partner’s, family’s, and friends’ schedules.
• Like and comment on each other’s plans.
• Personalize plans with images, emojis, and GIFs.
• Private and shared event options.
• Countdowns for special events like anniversaries and parties.
• Chat directly in calendar events.

Pros and Cons:

• Pros: Beautiful design, encourages quality time, interactive features.
• Cons: Best suited for personal rather than professional use.

Best for: Couples and close friends who want a fun and interactive way to plan and spend time together.

Pricing:

• Free with in-app purchases; Monthly Subscription $2.49, Yearly Subscription $18.99.

7. Cozi Family Organizer

Cozi Family Organizer is a family-focused shared calendar app designed to keep track of everyone’s schedules in one place. It’s well-organized and includes built-in shopping and to-do lists, making it ideal for busy families.

Main Features:

• Shared family calendar with color-coding for each member.
• Built-in shopping and to-do lists.
• Automated emails with schedule details.
• Reminders for important events.
• Available across major mobile platforms.

Pros and Cons:

• Pros: User-friendly, great for family organization, includes shopping and to-do lists.
• Cons: Some features and ad removal require payment.

Best for: Busy families needing a centralized solution to manage schedules, tasks, and shopping lists.

Pricing:

• Free with optional in-app purchases.

8. Family Wall

Family Wall offers a unique social media-style approach to family schedule management. It’s more than just a shared calendar; it includes a private family social media-type experience with a built-in instant messaging tool.

Main Features:

• Shared calendar and task lists.
• Private family social media-type platform.
• Built-in instant messaging tool.
• Location check-ins and safe zone notifications in the premium version.
• Option to create various groups.

Pros and Cons:

• Pros: Unique approach to family schedule management, private social platform.
• Cons: Location and other features require a premium subscription.

Best for: Families looking to keep up with relatives’ activities and enjoy a private social media-style experience.

Pricing:

• Free with optional in-app purchases for premium features.

9. Google Calendar

Google Calendar is a streamlined and simple calendar app, ideal for Gmail users. It automatically imports events from Gmail and offers sharing-specific features, allowing users to create and share calendars easily.

Main Features:

• Automatically imports events from Gmail.
• Intuitive design and user interface.
• Create and share calendars easily.
• Provides a map for event locations.
• Syncs across devices.

Pros and Cons:

• Pros: Seamless integration with Gmail, intuitive design, easy to share calendars.
• Cons: Some Android users report delayed notifications.

Best for: Gmail users and anyone looking for a straightforward, easy-to-use shared calendar app.

Pricing:

• Free.

10. Reclaim.ai

Reclaim.ai is an AI-driven calendar management tool designed to optimize scheduling for professionals. It’s particularly useful for those juggling multiple commitments, offering smart scheduling features that adapt to your changing priorities.

Main Features:

• AI-powered scheduling to optimize your calendar.
• Syncs with Google Calendar for seamless integration.
• Smart task scheduling based on priorities and deadlines.
• Habit scheduling to ensure consistent personal time.
• Buffer time management to prevent meeting overload.

Pros and Cons:

• Pros: Intelligent scheduling, integrates with popular task management tools, helps maintain work-life balance.
• Cons: Currently limited to Google Calendar users.

Best for: Professionals and teams looking for an AI-assisted way to manage their busy schedules more efficiently.

Pricing:

• Offers a free version; paid plans start at $8/month.

11. Asana

Asana is a project management tool that also offers shared calendar functionality. It’s ideal for teams who need to coordinate tasks and projects, providing a visual overview of deadlines and responsibilities.

Main Features:

• Task and project management with calendar view.
• Assign and track tasks with deadlines.
• Integration with various work tools.
• Customizable project timelines.
• Collaboration features for team communication.

Pros and Cons:

• Pros: Comprehensive task management, good for team collaboration, customizable.
• Cons: More focused on project management than just calendar sharing.

Best for: Teams and project managers needing a robust tool for managing tasks and deadlines alongside a shared calendar.

Pricing:

• Free basic version; premium plans start at $10.99/user/month.

12. Microsoft Outlook

Microsoft Outlook is a widely-used email and calendar app, known for its integration with other Microsoft Office tools. It’s a solid choice for professionals who need a reliable tool for email management and calendar sharing.

Main Features:

• Integrated email and calendar solution.
• Schedule meetings and appointments easily.
• Syncs with other Microsoft Office applications.
• Customizable calendar views.
• Advanced features for business users.

Pros and Cons:

• Pros: Seamless integration with Microsoft ecosystem, reliable and widely used.
• Cons: Can be complex for personal use, best suited for business environments.

Best for: Business professionals and organizations deeply integrated with Microsoft Office Suite.

Pricing:

• Part of the Microsoft Office suite; pricing varies based on the plan.

Simplify Your Scheduling: Choose the Perfect Calendar Sharing App

Your quest for the ideal shared calendar app for both family and business ends here. Whether it’s harmonizing family events, coordinating work projects, or managing personal commitments, these apps offer seamless solutions.

Choose the one that aligns perfectly with your needs and start experiencing the convenience of streamlined scheduling.