Wunderlist vs Todoist 2023: Which is the Best to-do List App
If you ever had to juggle dozens of tasks and team members at the same time, you may need a to-do list app keep things in order. With so many to-do apps available online, it can be difficult to find the right one. For example, how to choose between Wunderlist and Todoist? On the one hand, they share a common goal – help people stay on top of their daily tasks by keeping track of “to-dos”, but on the other hand, they are different with distinguish features.
What is Wunderlist
Wunderlist, the beloved to-do list tool was created in 2011 and it was purchased by Microsoft in 2015. It is a cloud-based task management and collaboration software that allows you to create to-do lists, set reminders, add notes, and collaborate with team members.
In 2018, Microsoft rolled out its To-Do app on Office 365 and announced that Wunderlist would eventually retire. Now, it is confirmed that Wunderlist will be shut down on May 6th, 2020.
Desktop: Web, Windows, OS X, Chromebook
Mobile: iOS (iPhone, iPad, Apple Watch), Android (Phone, Tablet, Wear), Windows Mobile (and Windows Phone), Kindle Fire
Add-ons: Google Chrome, Firefox, Safari, Microsoft Outlook
Features of Wunderlist
- Contact management
- Content management
- Discussion boards
- Document management
- Group calendars
- Project management
- Synchronous editing
- Task management
Wunderlist’s Pros and Cons
- It works seamlessly across all the devices (web, desktop, mobile, smartwatch).
- Its syncing works perfectly on all devices (and works better than Todoist).
- It can be integrated with third-party apps like Zapier, Slack, and HipChat (but not with IFTTT, yet).
- It offers more options (than Todoist) to organize your tasks — Folders, Lists, Smart Lists, #Hashtags, and Stars.
- It lets you sort the tasks by name, due date, creation date, priority, and assignee.
- Its search function is powerful and can be used to search within tasks, sub-tasks, notes, and comments.
- It allows you to manually create backups (go to Settings > Account) and then import data from your backups.
- It doesn’t show the last synced time.
- It doesn’t support markdown.
- It hides the sub-tasks from the main view so that you have to click an individual task to see its sub-tasks.
Wunderlist stopped charging for its Pro features as of April 2018. As a result, anyone that uses Wunderlist can now simply log-in to their Wunderlist account and start using its Pro features without extra payment.
- Desktop: Web, Windows, macOS, Chromebook
- Mobile: iOS (iPhone, iPad, Apple Watch), Android (Phone, Tablet, Wear), Windows Mobile, Apple Watch
- Add-ons: Google Chrome, Firefox, Safari, Microsoft Outlook, Gmail
Features of Todoist
- Available on 10+ platforms
- Recurring due dates
- SSL secured connection
- Sub-tasks & sub-projects
- Task priorities
- Active projects maximum: 80
- People per project: 5
- Pin favourite projects, labels & filters
- Intelligent input (smart date entry)
Todoist’s Pros and Cons
- It works offline (you can open Todoist web and manage tasks even if you are offline).
- Its features are just the same on all devices (or not just limited to one platform).
- It allows you to set priorities.
- You can drag and drop tasks (to rearrange the tasks in a project or between different projects).
- It allows you to create a “Project” with emojis in its name (you can also have emoji-only names) and it makes the projects more identifiable.
- Its key features — reminders, labels, filters, email to tasks, task comments, and attachments — are all part of their Premium plan.
- It doesn’t have a backup option for free users.
- It shows an annoying “Upgrade and get more done” on the web version for the free version (but the mobile apps are clean).
Todoist offers three plans – free, premium and business plan. Business plan costs $5/month per member, billed annually. Before you sign up for it, you can have a 30-day free trial. Business plan includes:
- Access on 10+ platforms
- Recurring due dates
- SSL connection
- Sub-tasks and sub-projects
- Tasks priorities
- Task labels and reminders
- Automatic backups
- Productivity and log-in tracking
Wunderlist vs Todoist: Final verdict
Who is Wunderlist for?
Wunderlist at its core is built as a task management software and as such, it is not meant to serve a big sized team. It is best suited for individual task management. However, differently from most basic to-do apps, it allows to easily share tasks among collaborators and add members to different lists so they can contribute in completing tasks. For example, you could share a shopping list with your wife or husband.
Who is Todoist for?
For those of you who are unsure whether or not you actually need a tool like this, Todoist feels like the obvious choice. The multi-platform and multi-device use will come rather handy when unexpected and urgent tasks appear out of nowhere, and you will appreciate it even more when trying to communicate important projects with your partners. Drag and drop team task management is much appreciated when it comes in tandem with a personal productivity app.